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General Assembly Charter Change Proposals

Hello Everyone!

This year we are hoping to make a few major changes to the charter if you are all in agreement. Here are the following changes we propose and why we have proposed them.

  1. Changing the official name from IPC Student Union to IPC Alumni. – This came up because we all already call ourselves IPC Alumni, it is simply just an official name change in the charter.

2. §2           Any course participant, IPC Visitor or resident for at least 1 week can become an IPC Alumni Member. Permanent membership is gained by payment of 200dkk, whereof 100dkk will go directly to funding Alumni scholarships, and 100dkk will go to The Alumni itself.

Option A: §2 Any former course participant, or non-staff resident can become a member of IPC Alumni. Permanent membership is gained by a one-time payment and a one-time contribution to the scholarship fund decided upon by the general assembly every year.

Option B: §2 Any former or current participant or non-staff resident during a course can become a member of IPC Alumni. Permanent membership is gained by a one-time payment and a one-time contribution to the scholarship fund decided upon by the general assembly every year.

– These options differ by whether or not we will allow current students to become Alumni before they finish their term at IPC, giving them the right to vote at the General Assembly. We believe this would be a great way to bridge the gap we Alumni have with the current students of every term, and get them involved in our community sooner.

3.  §3             The general assembly of the Alumni is the highest authority. The Ordinary general assembly is held every year at The International People’s College coinciding with the Reunion Weekend. Should the Reunion Weekend not take place, it is held before the end of December at the International People’s College or online. The call for the ordinary general assembly will be communicated to the union members electronically at least four weeks prior to the meeting day. The following agenda is mandatory at the ordinary general assembly. – This change has come from the pandemic, as this will make it more bureaucratically acceptable to have online General Assemblies in the future.

4. §3.1  All members registered as voters with IPC Alumni at least one week prior to the general assembly may take part in the decision making process. Decisions are adopted by a simple majority of votes cast. Changes to the charter of IPC Alumni can be agreed upon only by a ¾ majority of votes cast. The Principal of IPC is allowed to participate as an observer. Current students are allowed to participate as observers. – This is is part of a massive overhaul in how would will run future general Assembly decision making, and we have set it so you must be registered as an Alumni for a week.

5. Decision making and elections are conducted using a secure, anonymous, online voting system. Candidates for the election announce their candidacy through publicly declaring it on one of IPC Alumni’s online for a specified by the IPC Alumni board at the time of the announcement of the General Assembly. The voting procedure starts at the end of the General Assembly and is open for 24 hours. [Anyone currently attending their first IPC term during the GA cannot run for the board]**** – This is the huge change we wish to make. Currently only people who attend IPC at Reunion weekend is allowed to vote, which is not fair to other Alumni who cannot attend Reunion Weekend. This will will allow us to hold a blended in person and online General assembly that will allow all Alumni the chance to vote on important topics. The last point surrounded by the square brackets will be a rule put in place if we decide to include current students as possible Alumni before their term ends to ensure that they still stay focused on their term.

6. •§ 3.5 Nine Alumni members are elected as board members for a two year term. Elections are held every year. Election of board members alternates; one year four are elected and the next year five. – This is how we currently doing it, we just want to clarify in the charter.

7. § 8 If a member does not live up to the core values of the International People’s College, and a unanimous board finds it necessary, they can have their membership permanently or temporarily revoked. The specified member has the right to have their case heard with the board prior to a decision being made. – This is something we noticed another Danish Folk High School Alumni group had in their charter. We would hope we would never have to enact this part of the charter, but the reason we are putting it in here is in light of situations around the world such as the death of George Floyd. We believe we as Alumni would never want a member of our community who violates the core values of IPC, and though we doubt anything like that would happen, we should be prepared in case it does.

That is all our proposals. These will be voted on at the General Assembly and will have huge impacts on the Alumni in the future. Thank you for taking the time to read them and we can’t wait to see you at Reunion Weekend!

General Assembly Money Proposal

Hello Everyone!

We as a board have been discussing what we as Alumni should do with the large sum of money that the Alumni has. This has been a many year discussion and we are finally ready to take the next step and decide the best way to use it, rather than letting it sit in an account and be devalued due to interest and inflation.

This money has been available to the Alumni through different means, such as the burning down of the hut and from memberships for almost 100 years. This money holds a giant legacy in our community, and the way we use it will not only hold great meaning for us, but also define who we want to be as Alumni. We have looked through the ideas you have all come up with and we are so happy to see so many creative initiatives. We of course cannot do them all, and we have taken a lot of time to go over these ideas to ensure they are sustainable, they fit under the fact that we are a not for profit, and that the money is used in a way that follows all of our core values. We as a board believe the best way to handle the money is to donate it to friends of IPC, another not for profit that will invest the money for us, and the dividends and capital gain will generate scholarships for future students to attend IPC so that we may grow our community even further. The details have not been completely worked out, and for the moment this is a proposal up for discussion at the GA. We will call an extra ordinary general assembly in one to two months time to have a proper vote on this proposal so people have time to think it over and make their best decision, as well as for the board and Friends of IPC to create the final details of the proposal. Here is the current general proposal:

The IPC Alumni board proposes that the General Assembly approves that IPC Alumni can issue a donation of 150.000 DKK to Friends of IPC under the condition that Friends of IPC accepts the following conditions: 

1. The principal amount of 150.000 DKK shall be used only for investments made in accordance with the promotion of the UN Sustainable Development Goals and the core values of IPC. 

2. Interest and dividends earned on the investment of the principal amount shall be made available for scholarships issued by Friends of IPC.

3. Other use of the principal amount as described in point 1 is to be submitted and approved by the IPC Alumni General Assembly.

The General Assembly authorizes the IPC Alumni board to approve the exact portfolio of investments as long as it respects the above principles. A prerequisite for this decision that the donation is not taxable by Danish law.

This means the Alumni will still have a say in the money and we have means of watching 0ver it and ensuring it is used in our best interests. This amount will leave the Alumni with about 90.000 DKK left for future projects and initiatives that are not scholarship based.

We hope you will take this time to think over the idea and what it will mean for future Alumni and IPC. Once again, we will have a discussion at the GA with the opportunity to present other proposals, and the final decision will be made in about one to two month’s time at an extraordinary assembly. Thank you all so much for taking the time to read this and for putting forth your ideas. We can’t wait to hear you thoughts at the General Assembly, so see you there!

Save The Date! Reunion Weekend Is May 8th!

 

That’s right! The date for Reunion Weekend is set and planning is underway! We are so looking foreword to seeing all of your lovely faces once again in the spring.

This year we will be hosting the entirety of Reunion Weekend online so you can join in on the fun from the comfort of your own home while still connecting with old friends, and maybe even making new ones! The best part? Reunion Weekend will be free for all Alumni! We will have a full day of activities planned that everyone can join, no matter what time zone you are in! So keep your eye out for further updates and how to sign up!

Got some great ideas? Help us plan! Send us a message on Facebook or Instagram, or email us at alumni@ipc.dk. We are always looking for great people to help us make this weekend the best one yet!

Register for the 2020 General Assembly!

The 2nd of may at 15:00 Danish time IPC Alumni will have it’s anual general assembly – this time online!

 

Are you a member, and do you want to participate? Then register as a voter! You can do it by clicking here and filling in the form.

The waiting room for the general assembly will be open from 15 minutes before the meeting. You can join the meeting on zoom by clicking here.

 

We hope to see you at the general assembly!

IPC Alumni General Assembly of May 2nd 2020

Dear member of IPC Alumni,

Following the Facebook event, this is the official announcement of this year’s General Assembly which will be held on the 2nd of May 2020, via the communication platform ”Zoom”.

The agenda for this year’s GA is as follows:

  1. Approval of the agenda. Election of chairperson and minutes taker
  2. Situation report from the board
  3. Approval of the revised yearly accounts
  4. Election of board members, substitutes, accountant and substitute accountant
  5. Stipulation of the yearly membership payment
  6. Upcoming activities
  7. New proposals & discussions
  8. Any other business

In addition, at this year’s GA there are 5 of the 9 board membership seats up for election. If you would like to run to be a board member, we encourage you to make an announcement in the IPC Alumni Facebook group with a few sentences explaining why you would like to run for the position. The elections will then be held during the online General Assembly. If you have any questions regarding this, or the above agenda, feel free to contact us at alumni@ipc.dk, or via private message on the facebook page IPC Alumni.

We hope to see many of you there! Stay safe.

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