Scheduled Time

Saturday 3rd of May, 2025.
12pm (noon) IPC Time \ (12pm GMT+2)

Agenda

1. Approval of the agenda. Election of chairperson and minutes taker
2. Situation report from the board
3. Approval of the 2024 accounts
4. Election of Board members, Accountant and substitute accountant
   • 7 Board positions are up for election
5. Stipulation of the yearly membership payment
6. Upcoming activities
   • Summer Camp
7. New proposals
   • “Authorised Signatories Amendment”
   • Discussion on the future of the Volunteer program
8. Any other business

Election of new board members

7 Board positions are up for re-election this GA. Here’s a short FAQ about what it means to be on the board and how to run for election.

What does the board do?

The board is the main point of contact between Alumni (as in, the collection of former students, not the organisation) and IPC. We keep a connection to the school via different activities, such as reunion weekend and summer camp for the mutual benefit alumni, current students and IPC.

We also do our best to maintain the social networks of IPC students around the world and keep everyone in touch.

Is it a lot of work?

It’s not too much. Maybe one or two hours per month usually. It can get a more busy leading up to Reunion weekend and Summer camp, but otherwise it is quite relaxed. Board meeting are usually every month or two months.

It’s important to remember that the work is voluntary. It’s alright if someone can’t make it to a board meeting or needs a break.

If I’m elected, how long am I a board member?

Two years.

This is the term length before being required to go for reelection. Board members may resign at any time for any reason, but most board members complete the full two years.

How do I run for election?

Attending the General Assembly, either in person or online, is the easiest way to run for a position on the board.

If you are unable to attend, send a email to alumni@ipc.dk and we’ll add a short slide about yourself.
Here’ what you might want to include:

• Your name
• What term or terms you attended IPC
• An interesting photo of yourself
• A short description about who you are.

Authorised Signatories Amendment

Below is an amendment to allow for a single authorised signatory to sign on behalf of IPC Alumni. The previous language was not explicit, and could be misinterpreted in another manner.

In a real world case, Our bank was unclear about the language and interpreted it as all stated members being authorised signatories and required all their signatures to enter agreements. This usually includes the paperwork for changes in board members and charter. Denmark uses a digital system for banks and other institutions to identify people and can also be used to sign contracts. Board members who are not residents of Denmark and are not in this system are required to sign via paper mail.

This amendment would massively streamline these processes and allow IPC Alumni to begin operating quickly after a board and/or charter change.

§ 6 The following members of the board are authorised signatories and legal representatives of IPC Alumni:

• Chairperson
• Vice Chairperson
• Project Coordinator
• Treasurer

 § 6.1 When making agreements, contracts or arrangements of similar nature with external parties and organisations, One of the members listed in § 6 must be present as a signatory.

Future of the Volunteer Program

The Volunteer Program was an initiative between IPC Alumni, IPC and Erasmus to spread the message of human rights to IPC Students and, in turn, the world. Some may remember the Human Rights Cafe, A cozy cafe ran by the volunteers which stands just before the lake.

Since 2022, The volunteer program has laid dormant, including its funding. Since then, all involved parties have been paid what they have been owed. Additionally, 30,000dkk which was agreed to be donated in 2020-2021 to IPC to procure new bicycles has been donated.

As a number of members are no longer directly involved, the future of the program remains uncertain. In light of this, the Board would like to put the decision to the General Assembly.

1. Should the Volunteer Program continue? (Yes/No)
   • If this vote passes, the next voting topics are made void
2. Should these funds be reported to the general assembly? (Yes/No)
3. On what matters should these funds be spent? (Discussion into vote)
4. Does spending of these funds require approval from the GA (Yes/No)

This year we’ll also bring back the delightful fancy dinner (so bring your best look!)

Don’t miss this chance to create new memories while celebrating a century of global connections, learning, and building a better world at IPC. 

We cannot wait to see you again!

IPC Alumni Board

What is Summer Camp?

Summer Camp at IPC is a week-long program where we help improve the school in exchange for room and board, so you just need to show up and help out. We do different projects from building gazebos, painting, cleaning up the forest, general maintenance, whatever the school might need. This year, our primary projects will be painting rooms in corridors, refinishing the dining rooms tables, repairing broken furniture, finishing the bars, and general forest clean up. You don’t have to know how to do any of these things, we just need willing hands and we can teach you the rest. If you do have skills in any of these areas, all the better!

When is Summer Camp?

It will take place from Monday July 14th to Sunday July 20th. You can arrive any time on Monday, though we will have some afternoon/evening activities to get to know each other, so best to come early if possible.

What does an average day look like?

We start out the day with breakfast and morning fellowship, then get straight to work afterwards to avoid the hot sun. We end work at lunch time, and then the afternoon is either free time or planned activities. We all have dinner together, and then night time is hangout time. Some years we cook for ourselves, other years the school does the cooking for us.

How do I sign up?

Sign up is currently open, and you can sign up using the google form at the bottom of the page or here.

Sign up will end in June or when Summer Camp fills up, whichever comes first. Please note that signing up does not instantly guarantee coming to Summer Camp. Once you sign up, we will confirm with the school who is coming and then notify you by email that you can come. This year, we will send a list to the school every month of the new participants that have signed up, so you should know within a few weeks. The earlier you sign up, the earlier you will know you can come and book your flights!

Who do I contact if I have questions?

You can contact either Paige Skrypnek or Benjamin Mertick. We can be reached by email through pskrypnek@gmail.com or find us on facebook (note that Paige is Paige Simone on Facebook).

Applications for Summer Camp 2024 are now available, and you’re able to do so right here. We don’t have many details about what we could do during summer camp (The IPC caretakers are very busy people!) but we hope to get more details as soon as possible

What’s going to happen at summer camp?

Summer camp is a week where a group of alumni get together to help out the school, usually with some kind of maintenance or to build something cool for the schools benefit. Often the work is outdoor, but if the weather isn’t great there’s always something to do indoors.

Last year, we spent the most of our time clearing the area around the lake of small brush, especially near the water to make the area feel less swampy. Unfortunately the outcome of last year isn’t certain as the lake has been overflowing since January. The back gazebo has now been affectionately named “The Island” by Autumn 2023 due to the flooding.

We will most likely be cooking for ourselves, as the kitchen staff will be on holiday. It doesn’t sound as bad as it seems. The school gives us a budget and we go shopping and a small group will cook meals for everyone.

Reunion weekend will take place from the 3rd to the 5th. With arrival’s beginning on Friday afternoon.

An IPC organised festival with a breadth of activities. From deep talks and debates to international food and singing, the International People’s festival’s got it all. Join in on the debate on The Power of Citizenship: A Debate on Global Responsibility, with a great lineup of guest speakers who will ask what it means to be a global citizen and its responsibilities. Or join the Fællessang with Søren or African Drum and Dance with Sellasi.

But don’t just take our word for it… Find out more on the IPC’s Website

Reunion Weekend Activities

We hope to create an environment for us all to get together, either to see old friends or meet new people from other terms and a fun activities is a great way to do it.

Here’s a rough schedule of what we’ve got planned.

If you’ve got a great idea, shoot it to us at alumni@ipc.dk or leave a comment here or on Facebook or Instagram.

General Assembly

Sunday 5th of May

General Assembly is an annual meeting for Alumni to talk about IPC Alumni’s progress. IPC Alumni works democratically, so every member has a say.

The General Assembly agenda will be made available before the end of the month. It will outline the order of topics to be discussed, ranging from board-related general operations to financial matters.

Tickets

Tickets are now available, and you can get them right here! Tickets include accommodation at IPC and food in the dining hall, along with any events that will be running.

If you’re not a member of IPC Alumni already, you will need to become a member. That’s 200dkk for lifetime membership, with 100dkk going towards Friends of IPC Scholarships.

If you need help with getting a visa to attend, send us an email and we’ll help you out.

We hope to see you at IPC for a delightful reunion weekend.

NOTE: Please, if possible, do try to bring a sleeping bag.

While we haven’t finalised all the details, here’s a brief rundown of what to expect:

• Arrivals begin on Friday late afternoon and into the evening.
• IPC-hosted Peace festival
• Party evening (of course)
• General Assembly

A detailed post containing an agenda for general assembly will be available before the end of March.

Tickets will become available on March 22nd, at which time additional details will be provided.

This year we can host a total of 30 Alumni, which includes the organizers. You must be a member of IPC Alumni to join, so if you are not one, you can sign up here. 

Sign up will begin in about a week or two, and will be open for 3 weeks. Once we have the list of people, we will confirm with you and the school, and we will release more information about how things will work this year. So get excited, get ready, and start making plans!