2025 General Assembly Agenda

It is once again time for a IPC Alumni General Assembly. This year’s GA will take place at the 2025 reunion weekend.

Scheduled Time

Saturday 3rd of May, 2025.
12pm (noon) IPC Time \ (12pm GMT+2)

Agenda

1. Approval of the agenda. Election of chairperson and minutes taker
2. Situation report from the board
3. Approval of the 2024 accounts
4. Election of Board members, Accountant and substitute accountant
   • 7 Board positions are up for election
5. Stipulation of the yearly membership payment
6. Upcoming activities
   • Summer Camp
7. New proposals
   • “Authorised Signatories Amendment”
   • Discussion on the future of the Volunteer program
8. Any other business

Election of new board members

7 Board positions are up for re-election this GA. Here’s a short FAQ about what it means to be on the board and how to run for election.

What does the board do?

The board is the main point of contact between Alumni (as in, the collection of former students, not the organisation) and IPC. We keep a connection to the school via different activities, such as reunion weekend and summer camp for the mutual benefit alumni, current students and IPC.

We also do our best to maintain the social networks of IPC students around the world and keep everyone in touch.

Is it a lot of work?

It’s not too much. Maybe one or two hours per month usually. It can get a more busy leading up to Reunion weekend and Summer camp, but otherwise it is quite relaxed. Board meeting are usually every month or two months.

It’s important to remember that the work is voluntary. It’s alright if someone can’t make it to a board meeting or needs a break.

If I’m elected, how long am I a board member?

Two years.

This is the term length before being required to go for reelection. Board members may resign at any time for any reason, but most board members complete the full two years.

How do I run for election?

Attending the General Assembly, either in person or online, is the easiest way to run for a position on the board.

If you are unable to attend, send a email to alumni@ipc.dk and we’ll add a short slide about yourself.
Here’ what you might want to include:

• Your name
• What term or terms you attended IPC
• An interesting photo of yourself
• A short description about who you are.

Authorised Signatories Amendment

Below is an amendment to allow for a single authorised signatory to sign on behalf of IPC Alumni. The previous language was not explicit, and could be misinterpreted in another manner.

In a real world case, Our bank was unclear about the language and interpreted it as all stated members being authorised signatories and required all their signatures to enter agreements. This usually includes the paperwork for changes in board members and charter. Denmark uses a digital system for banks and other institutions to identify people and can also be used to sign contracts. Board members who are not residents of Denmark and are not in this system are required to sign via paper mail.

This amendment would massively streamline these processes and allow IPC Alumni to begin operating quickly after a board and/or charter change.

§ 6 The following members of the board are authorised signatories and legal representatives of IPC Alumni:

• Chairperson
• Vice Chairperson
• Project Coordinator
• Treasurer

 § 6.1 When making agreements, contracts or arrangements of similar nature with external parties and organisations, One of the members listed in § 6 must be present as a signatory.

Future of the Volunteer Program

The Volunteer Program was an initiative between IPC Alumni, IPC and Erasmus to spread the message of human rights to IPC Students and, in turn, the world. Some may remember the Human Rights Cafe, A cozy cafe ran by the volunteers which stands just before the lake.

Since 2022, The volunteer program has laid dormant, including its funding. Since then, all involved parties have been paid what they have been owed. Additionally, 30,000dkk which was agreed to be donated in 2020-2021 to IPC to procure new bicycles has been donated.

As a number of members are no longer directly involved, the future of the program remains uncertain. In light of this, the Board would like to put the decision to the General Assembly.

1. Should the Volunteer Program continue? (Yes/No)
   • If this vote passes, the next voting topics are made void
2. Should these funds be reported to the general assembly? (Yes/No)
3. On what matters should these funds be spent? (Discussion into vote)
4. Does spending of these funds require approval from the GA (Yes/No)

Author: Alumni